Relocation Services

The work involved in the relocation of an office space is a natural extension of the design process. As with any project, attention to detail is critical during relocation.

Scheduling
By preparing a master schedule and identifying key resources that will be required to fulfill the tasks (computers, telephone, movers, printers, insurance, in-house personnel, consultants, etc.)  All aspects and phases of the move are coordinated for efficiency and economy.

Coordinate moving company
During the selection of the moving company, we define the scope work and responsibilities, coordinate a walk-through of premises, followed by a review of the proposals tendered, and finally awarding of the moving contract.

Coordinate pre-move activities
The pre-move is crucial to staying organized and my include the following processes: Identify and tag all furniture and coordinate the future location of all furnishings with the Interior Design drawings.  Prepare, item by item, computer and photographic inventory of all furnishings showing present and future allocation. Identify items to be sold, disposed of, stored, or refurbished and coordinate each activity.  Identify and make arrangements for relocation of special items such as copiers, computer equipment, art, fragile items and make special insurance provisions, as required.  Prepare moving instructions for all personnel.  Arrange for pre-delivery of packing materials and boxes. Encourage purging of files and old stock or materials. Reserve elevators and loading docks facilities with building managers. Coordinate preparation of change of address notices, moving instructions, temporary signs, and welcome packages.  Review communications requirements for voice/data, and identify correct location for all equipment, phone-sets, features, etc. Coordinate with telephone service and security system providers as to activation date.

We will oversee and coordinate physical move; tag rooms at new location: monitor move and insure correct installation of all furnishings, art and storage facilities.

Post move review
Conduct post-move review, including preparation of claims for losses or damage if required, payment of invoices, and coordinate cleanup of previous premises, and final disposal of excess furniture.

Computerized inventory
Preparation, updating and finalizing computerized inventory of all furnishings and equipment as required for assets management, accounting or insurance purposes. An updated final furniture plan showing all movable and built-in assets will be provided. A video recording can also be prepared to complement these records.